Last updated: October 2026
KOB People Systems respects your privacy and is committed to protecting your personal information.
This privacy policy explains what information we collect through our website, how we use it and how we keep it secure.
Who we are
KOB People Systems provides independent HR technology and HR systems consultancy services.
If you have any questions about how we use your personal information, you can contact us at: hello@kobpeoplesystems.co.uk
What information we collect
When you contact us through our website, email or other business enquiries, we may collect information such as:
- your name
- your email address
- your telephone number
- your company and job title
- information you provide about your business or enquiry
- any other information you choose to provide to us
We may also collect basic technical information when you use our website, such as your IP address and information about how you use the site, depending on the website technology and cookies in use.
How we use your information
We use your personal information to:
- respond to enquiries and requests
- communicate with you about our services
- provide and manage services you have asked us to provide
- maintain our business records
- improve our website and services
- meet our legal and regulatory obligations
We will only use your personal information where we have a lawful basis for doing so. Depending on the circumstances, this may include contract, legitimate interests, legal obligations or consent.
Where we rely on legitimate interests, these will generally include managing our business, responding to enquiries and developing and improving our services.
Who we share your information with
We do not sell your personal information.
Where necessary, we may share information with trusted third-party providers who help us operate our business, such as:
- website and hosting providers
- email and communication providers
- IT and technology providers
- accounting and professional advisers
- other service providers where necessary to provide our services
We only share information where there is a legitimate reason to do so and take appropriate steps to protect your information.
How long we keep your information
We keep personal information only for as long as we need it for the purpose it was collected, including to meet legal, accounting or reporting requirements.
For general enquiries that do not result in an ongoing relationship, we would normally retain information for no longer than 12 months, unless there is a legitimate reason to keep it for longer.
Your rights
Depending on the circumstances, you have rights in relation to your personal information, including the right to:
- request access to the information we hold about you
- ask us to correct inaccurate or incomplete information
- ask us to delete your information
- ask us to restrict how we use your information
- object to certain uses of your information
- request your information in a portable format where applicable
- withdraw consent where we are relying on consent
If you would like to exercise any of these rights, please contact us at hello@kobpeoplesystems.co.uk.
Cookies
Our website may use cookies that are necessary for the website to function.
Where we use non-essential cookies, such as analytics or tracking cookies, we will provide appropriate information and obtain consent where required.
You can choose to accept or decline cookies. Declining cookies may prevent you from taking full advantage of the website.
Keeping your information secure
We take reasonable technical and organisational measures to protect your personal information from loss, misuse, unauthorised access or disclosure.
No method of transmitting or storing information electronically can be guaranteed to be completely secure, but we take appropriate steps to protect the information we hold.
Complaints
If you have concerns about how we have used your personal information, please contact us first at hello@kobpeoplesystems.co.uk so we can try to resolve the issue.
You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has not been handled appropriately.
Changes to this policy
We may update this privacy policy from time to time to reflect changes to our services, technology or legal requirements. The latest version will always be available on our website.